7 methods for increasing security among staff and visitors

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In today’s world, security has to be a top priority for all businesses. As well as taking care of staff, businesses also need to take care of visitor security. For clarity, the term “visitors” refers to anyone on a site who isn’t an employee. That means it could include service providers and suppliers as well as customers.

With that in mind, We Print Lanyards provide 7 points you need to consider. 

Develop processes that promote security 

Analyse how your operations work and identify what steps you need to take to make that work as secure as possible. Use that assessment to create processes you can teach your staff (and/or automate). Additionally, develop processes for staff to raise security concerns and report incidents. Make them as simple as possible so that they are easy to remember and action. 

Implement security training and awareness programs 

Well-informed and vigilant employees are your first line of defence against security threats. This means that it’s vital to implement comprehensive security training and awareness programs that cover both physical and digital security. If there are clear distinctions between different roles in your business, try to adapt the training to the different roles. The more relevant the training is, the more likely it is that staff will both remember and apply it. 

Invest in visitor management systems 

Efficient visitor management systems play a vital role in enhancing security for visitors. Digital solutions streamline the check-in process, allowing for accurate registration and tracking of visitors. These systems can issue temporary ID badges and restrict access to authorised areas, maintaining a controlled environment. Pre-registration and appointment scheduling options further optimise the visitor management process.  

Remember GDPR applies to staff and visitors 

GDPR applies to all personal data. That includes the personal data of your staff and visitors. This means that you should take as much care with the processing and storing of their sensitive data as you do with your customers’ data. This will safeguard their privacy and security. It will therefore ensure that you continue to be a respected employer. 

Have emergency-response plans in place 

Preparing for emergencies is a crucial aspect of security. Developing and communicating comprehensive emergency response plans, including evacuation procedures and designated assembly points, helps ensure the safety of staff and visitors in crisis situations.  

Conducting regular drills and training sessions keeps everyone prepared and aware of their roles and responsibilities during emergencies. Implementing clear communication channels, such as emergency notification systems, enables rapid dissemination of critical information. By regularly reviewing and updating emergency plans, businesses can adapt to evolving threats and minimise potential risks. 

Implement robust access-control measures 

Implementing robust access-control measures is essential for maintaining a secure workplace. In the physical world, the default approach is still to use access cards. These can be supplemented with biometric authentication and/or secure access codes.  

In the digital world, two-factor authentication is the standard way to protect sensitive data. It requires users to produce something they know (e.g., a password) and something they have (e.g. an access token). Two-factor authentication can be implemented by means of authenticator apps, text messages or physical hardware. This means there are options for all businesses, staff members and budgets. 

Make astute use of monitoring 

Deploying advanced monitoring systems, such as security cameras and monitoring software, enhances both staff and visitor security. Strategically placed cameras act as a deterrent to potential threats and provide valuable evidence in case of incidents. 

Integrating monitoring systems with analytics capabilities enables the detection of suspicious activities, triggering real-time alerts for immediate response. Moreover, monitoring common areas, entrances, and exits helps maintain a secure environment. Regular maintenance and proper positioning of cameras ensure optimal coverage and functionality.

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About the Author: Malcolm Humphreys